Running one Airbnb is a side business; running three is a real one — and the difference at tax time is whether your expenses are organized per property. This free Airbnb expense tracker template (works in Excel and Google Sheets) gives hosts a clean structure for income, costs, and the allocations that drive your deductions.
Go deeper: see the best receipt tracking apps for Airbnb hosts and the guide for landlords and real estate investors, plus our small business expense spreadsheet template.
What's in the template
- Per-property tabs: one sheet per listing so income and expenses never get mixed up.
- Income vs. expense by listing: nightly revenue minus costs, per property and combined.
- Platform & cleaning fees: dedicated rows for host service fees and turnover cleaning — easy to forget, fully deductible.
- Mortgage-interest & property-tax allocation: a simple business-use-percentage column so you only deduct the rented share.
Schedule E vs. Schedule C (a quick note)
Most hosts who simply rent space report rental income on Schedule E; hosts providing substantial hotel-like services may file Schedule C. The categories overlap, so this template is built to feed either — but confirm your filing with a tax professional. If you do file Schedule C, our Schedule C category checker helps you sort each expense.
Fill it automatically by scanning receipts
A spreadsheet is only as good as the receipts behind it. With ReceiptSync, photograph each expense — cleaning supplies, a plumber, new linens — and it extracts the date, amount, and merchant and syncs straight to Google Sheets or Excel, tagged so you can split it by property. Download the free expense tracker template to start, or explore all our free host and tax tools.