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    Free Mileage Reimbursement Calculator

    Add each trip, set your per-mile rate, and get your total reimbursement instantly. Export it to CSV or print it as a mileage log for your taxes.

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    2026 has two business rates. The IRS raised the standard business mileage rate part-way through the year, so a full-year log has to be split:and— click either to set it. Enter each half separately rather than applying one rate to the whole year. Confirm current rates at IRS.gov before filing. Medical, moving, and charitable rates differ from the business rate.
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    Total miles

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    Total reimbursement

    $0.00

    Stop logging mileage by hand

    ReceiptSync captures your gas, tolls, and travel receipts automatically and syncs every expense straight to Google Sheets — so your mileage and deductions are ready at tax time.

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    How mileage reimbursement works

    Mileage reimbursement pays you back for the cost of driving your personal vehicle for work, medical, charitable, or moving purposes. Instead of tracking gas and maintenance receipt by receipt, most people use a single per-mile rate: you multiply the miles you drove by the rate, and that is your reimbursement or deduction.

    The IRS sets a standard mileage rate each year for business driving, with separate rates for medical and charitable use. Because the rate changes annually, always confirm the current figure before filing. Enter whichever rate applies in the field above and this calculator does the math for every trip automatically.

    This tool is especially handy if you drive for work — rideshare and delivery drivers, real estate agents, traveling professionals, and 1099 contractors all rack up deductible miles. For deeper guides on tracking those miles, see our posts on the mileage vs. actual-expense deduction, expense tracking for rideshare drivers, and expense trackers for 1099 contractors.

    This calculator is provided for general information only and is not tax advice. Verify current rates and rules with the IRS or a qualified tax professional.

    Frequently asked questions

    How is mileage reimbursement calculated?

    Multiply the business miles you drove by the per-mile rate. This tool adds up the miles from every trip you enter and multiplies the total by the rate you set, giving you the full reimbursement amount instantly.

    What is the IRS standard mileage rate?

    The IRS publishes a standard mileage rate each year for business driving, with separate rates for medical and charitable use. For 2026 there are two business rates: 72.5 cents per mile from January 1 to June 30, and 76 cents per mile from July 1 to December 31, following a mid-year increase. A full-year log has to be split across both. Rates change annually, so verify the current figures on IRS.gov before relying on them.

    Can I export or print my mileage log?

    Yes. Export every trip and the totals as a CSV file you can open in Google Sheets or Excel, or print the page for a paper mileage log to keep with your tax records.

    Is this mileage calculator free?

    Yes, it is completely free with no signup. If you want your mileage and receipts captured automatically instead of typed in by hand, ReceiptSync scans receipts and syncs the data straight to your spreadsheet.