Free Mileage Reimbursement Calculator
Add each trip, set your per-mile rate, and get your total reimbursement instantly. Export it to CSV or print it as a mileage log for your taxes.
Total miles
0
Total reimbursement
$0.00
Stop logging mileage by hand
ReceiptSync captures your gas, tolls, and travel receipts automatically and syncs every expense straight to Google Sheets — so your mileage and deductions are ready at tax time.
How mileage reimbursement works
Mileage reimbursement pays you back for the cost of driving your personal vehicle for work, medical, charitable, or moving purposes. Instead of tracking gas and maintenance receipt by receipt, most people use a single per-mile rate: you multiply the miles you drove by the rate, and that is your reimbursement or deduction.
The IRS sets a standard mileage rate each year for business driving, with separate rates for medical and charitable use. Because the rate changes annually, always confirm the current figure before filing. Enter whichever rate applies in the field above and this calculator does the math for every trip automatically.
This tool is especially handy if you drive for work — rideshare and delivery drivers, real estate agents, traveling professionals, and 1099 contractors all rack up deductible miles. For deeper guides on tracking those miles, see our posts on the mileage vs. actual-expense deduction, expense tracking for rideshare drivers, and expense trackers for 1099 contractors.
This calculator is provided for general information only and is not tax advice. Verify current rates and rules with the IRS or a qualified tax professional.
Frequently asked questions
How is mileage reimbursement calculated?
Multiply the business miles you drove by the per-mile rate. This tool adds up the miles from every trip you enter and multiplies the total by the rate you set, giving you the full reimbursement amount instantly.
What is the IRS standard mileage rate?
The IRS publishes a standard mileage rate each year for business driving, with separate rates for medical and charitable use. Rates change annually, so verify the current figure on IRS.gov before relying on it, then enter it in the rate field above.
Can I export or print my mileage log?
Yes. Export every trip and the totals as a CSV file you can open in Google Sheets or Excel, or print the page for a paper mileage log to keep with your tax records.
Is this mileage calculator free?
Yes, it is completely free with no signup. If you want your mileage and receipts captured automatically instead of typed in by hand, ReceiptSync scans receipts and syncs the data straight to your spreadsheet.