Free Expense Tracker Template
A ready-made spreadsheet to track business expenses, mileage, and Schedule C categories — for Excel or Google Sheets. Totally free.
Download the templateWhat's inside
- Pre-built Schedule C expense categories as a dropdown
- Automatic monthly and category totals
- Business-use % column for partial deductions
- Built-in mileage log tab
- Dashboard tab with a deductible-expense summary
- Works in Excel and Google Sheets — free, no email required
How to use it
- 1Download the template (or open it in Google Sheets via File → Import).
- 2Rename it for your business and the tax year.
- 3Log each expense — pick the category from the dropdown and the Schedule C line fills in.
- 4Check the Dashboard tab any time to see your deductible total by category.
Hate manual data entry?
ReceiptSync scans your receipts and pushes the data straight into a spreadsheet like this — no typing. Snap a photo and it's logged and categorized.
A simple spreadsheet is the perfect starting point for tracking small-business expenses before you pay for software. This template comes pre-set with Schedule C categories so your records line up with your taxes from day one. For a deeper walkthrough, see our guides on the small business expense spreadsheet and scanning receipts to Google Sheets.
Frequently asked questions
Is the template really free?
Yes — download it directly, no email signup or payment required.
Does it work in Google Sheets?
Yes. Open Google Sheets and choose File → Import to upload the Excel file, or use it directly in Microsoft Excel.
How is it organized?
There's an Expenses tab with a Schedule C category dropdown, a Mileage tab, a Categories reference tab, and a Dashboard tab that totals your deductible expenses by category.
Can I automate the data entry?
Yes — instead of typing every receipt, ReceiptSync scans your receipts and syncs the extracted data straight into a spreadsheet like this one.